Drafter
Clerk 07/14/2010
Title
A MOTION requesting the executive to review and report on cash handling, management and security practices and develop and implement policies, procedures and internal controls for the improvement of cash handling, management and security by January 31, 2011.
Body
WHEREAS, on April 19, 2010 the King County council approved Motion 13202 establishing the county's priorities for "21st century governance," and
WHEREAS, Motion 13202 established a priority of financial stewardship with a goal to exercise sound financial management in adopting a balanced budget that reflects the values of King County residents and builds the county's fiscal strength, and
WHEREAS, Motion 13202 also established a priority of trust in government with a goal to make King County government more transparent, accountable and accessible with a culture of service excellence and public engagement, and
WHEREAS, audits performed in 2009 and 2010 have identified the county's cash handling, management and security as performance areas for improvement, and
WHEREAS, improving cash handling, management and security would increase the county's alignment with its priorities and goals of financial stewardship and trust in government;
NOW, THEREFORE, BE IT MOVED by the Council of King County:
A. The King County council requests that the executive:
1. Review current cash handling, management and security practices;
2. Solicit recommendations from experts in the field of cash handling, management and security;
3. Investigate the best management practices used by private enterprises and municipalities with cash transactions;
4. Based on information obtained from experts, and the best management practices identified in private enterprise and municipalities, develop best management policies, procedures and internal controls for the improvement of cash handling, management and security; and
5. Implement newly developed best management policies, procedures and internal controls for cash handling, management and security and provide the necessary training to ensure staff compliance.
B. The executive shall report to the council on the status of cash handling, management and security practices, and the development and implementation of best industry policies, procedures and internal controls for cash handling, management and security by January 31, 2011 An electronic copy and paper copy of the report shall be
filed with the clerk of the council, who shall forward electronic copies to each councilmember.