Drafter
Clerk 10/08/2002
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A MOTION accepting the county executive's plan for conducting a quantified business case analysis of the financial systems replacement project and the scope, schedule and budget for the expenditure of the funds.
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BE IT ORDAINED BY THE COUNCIL OF KING COUNTY:
WHEREAS, in order for an enterprise project to be successful a project must have a clear business vision that is closely aligned with the county's short- and long-term goals, and
WHEREAS, the county council clearly supports the development of a vision for common business practices as part of the business case project, and
WHEREAS, the county executive submitted for council approval a plan for conducting a business case analysis of the financial systems replacement project that consists of one phase that will develop a vision, goals and roadblocks resolution document and a second phase that will develop a quantifiable business case, and
WHEREAS, the county executive estimated that the cost to develop a vision and goals statement is estimated to cost $20,000 and will not require consultant expertise, and
WHEREAS, the adopted 2002 King County budget, Ordinance 14265, Section 119, contained the following proviso related to the funding requested and appropriated for the financial systems replacement project ("FSRP"):
"Of this appropriation, CIP Project 344190, FSRP business case analysis project, $450,000 shall only be expended following council approval by motion of: a plan for FSRP restart; and the scope and schedule for the expenditure of the funds. The documents must be filed with the council clerk. The original and 16 copies must be delivered to the clerk, who will retain the original and will forward copies to each councilmember and to the lead staff for the budget and fiscal management committee and the utilities and technology committee, or their successors," and
WHEREAS, the county executive by letter a dated May 2, 2002, has submitted a plan to conduct a quantified business case analysis of FSRP; and the scope and schedule for the expenditure of the funds provided in the 2002 adopted King County budget, a copy of which is attached to this motion;
NOW, THEREFORE, BE IT MOVED by the Council of King County:
The county executive's plan, scope, schedule and budget for developing a vision and goals statement is hereby adopted.
Of the appropriation for CIP Project 344190, FSRP business case analysis project, only $20,000 shall be expended.
For the appropriation for CIP Project 344190, FSRP business case analysis project, $430,000 shall only be expended following council approval by motion of the vision and goals statement.
AND BE IT FURTHER MOVED by the Council of King County:
The county executive's plan for conducting a quantified business case of financial systems replacement shall include an analysis, with associated costs estimated, of the capability to conduct analyses that distinguish between local and countywide revenues and expenditures within the budgeting, human resources, payroll and financials business areas.
AND BE IT FURTHER MOVED by the Council of King County:
The county executive's plan for conducting a quantified business case of financial systems replacement shall include development of key performance measures to be included in the King County Definition for Vision and Goals and Roadblocks Resolution
document. Performance measures shall include both outcomes and process measures that would be used to judge whether future projects meet their vision and goals.